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Agenda and minutes

Venue: Quarter Jack Suite, Allendale Community Centre, Hanham Road, Wimborne, BH21 1AS

Contact: Sarah Culwick 01202 795273  Email: democraticservices@christchurchandeastdorset.gov.uk

Items
No. Item

280.

Prayers

Prayers will be said by the Reverend Everton McLeod of All Saints Church, Hampreston.

Minutes:

Prayers were led by the Reverend Everton McLeod of All Saints Church, Hampreston.

 

281.

Declarations of Interests by Members

Members are reminded that any disclosable pecuniary interests must be declared including any issues which may arise through pre-determination or bias.

Pro forma for this purpose are available from the Members' Room. (Guidance on declaring an interest is included on subsequent page.)

Minutes:

There were no declarations of interest submitted on this occasion.

 

282.

Minutes pdf icon PDF 55 KB

To confirm as a correct record the Minutes of the Special and Ordinary Meetings held on 10 December 2018.

Additional documents:

Minutes:

The minutes of the special and ordinary meetings held on 10 December 2018 were confirmed and signed as a correct record.

Voting: Unanimous

 

283.

Announcements pdf icon PDF 17 KB

To receive any announcements from the Chairman, Council Leader or Chief Executive.

Minutes:

The Chairman referred to her list of engagements attended since the last meeting, a copy of which appears as Appendix ‘A’ to these Minutes in the Minute Book.

The Chairman reported that she had attended a varied and long list of engagements since the last meeting, making particular mention to the reopening of the Heatherlands after £0.5 million work, the Chairman praised the work of the Officers in the project and stated that she was very impressed with what is being offered at the centre.

In closing the Chairman reminded Members that the following events were scheduled to take place over the forthcoming month;

-        Community Awards at Remedy Oak on 21 March 2019 to which all Members have been invited.

-        Civic Service of thanksgiving in the Minster on 4 March 2019 at 1.45pm, the intention for which is to make this a high profile event to say thank you for East Dorset.

The Leader echoed the Chairmans praise over the work that had been carried out at Heatherlands highlighting it as a good example of some of the legacy that East Dorset will leave behind. In addition the Leader advised Members that the Council was going through a process of asset transfers to some of the Parish and Town Councils in advance of 1 April and that regeneration work was about to begin in Ferndown. 

Further to this the Leader highlighted the work he had been doing in respect of the Shadow Council, in particular his role as Chairman of the Boundary Review task and finish group and the Governance task and finish group. In respect of this the Leader thanked Members and Officers for their support in work which has been carried out.

The Chief Executive updated Members with regards to service delivery and service continuity after the 1 April 2019. Members were advised that there had been a lot of work going and a lot of focus on day one service delivery to make sure the new council gets off to the best possible start. Further to this the Chief Executive advised that there are approximately 280 staff on the list of staff who will transfer to Dorset Council, and that an agreement had been reached with BCP that staff would be able to continue to work from the Civic Offices in Christchurch if appropriate for at least 12 months.

 

284.

Questions by Members of the Public

    To deal with questions to the Council Chairman, Council Leader, Committee Chairmen or Portfolio Holders submitted in writing by members of the public under Council Procedure Rule 10.

    Minutes:

    The Chairman advised that two questions had been received from Members of the Public on this occasion.

    Question by Mr Colin English

    I commend the Council on the Vision and the Objectives set out in the Local Plan Review.

    In particular:

    The Vision Statement clearly says, “Development will be focused on locations accessible by different modes of transport and along the main transport corridors, bus routes, and town centres”.

    But the plan proposes to locate by far the largest concentration of houses, some 40% of the total, in the village of Alderholt. This is at least 1000 houses, but officers admit that the land allocated could accommodate 2400 houses. The village has poor road access, no employment opportunities, no public transport and lacks easy access to health and education. This proposal will damage not just Aderholt, but surrounding villages such as Cranbourne, Rockbourne, Harbridge, Sandleheath and even Fordingbridge.

    This flies in the face of the plan’s objectives: For example:

    Objective 3:

    "carbon emissions for transport to be reduced by locating development in accessible locations....by bike, foot and public transport". They wont be.

    Objective 5:

    The proposals do not "maintain the character of local communities" as required in the policy.

    Objective 6

    The proposals fail to provide housing “mainly in areas either close to facilities or with good transport links" and gives people no other choice other than travel by car.

    Objective 7

    The proposals create a dormitory town not a community by specifically placing new employment away from Alderholt."

    I therefore ask Councillor Cook if you accept the policies in the local plan closely accord with the NPPF, whereas the "options for consultation" has yet to be appraised in terms of transport implications, viability and a detailed sustainability assessment?

    If that is true, do you accept that the EDDC policies and objectives must be given more weight by DUA than the options?

     

    Response by Councillor R Cook (Portfolio Holder for Planning)

    It is firstly important to clarify that the Local Plan Review – in its entirety, is an Options document. Therefore all aspects of the document have the same status, and it is not a case of the vision and objectives superseding the options. The plan must be read as a whole, as it represents a planning strategy for the whole District of East Dorset.

    It is also important to emphasise, that at this stage, these are options – which have been the subject of public consultation to inform further stages of work on the local plan. In the case of housing proposals at Alderholt, and indeed other places, we are examining the extensive responses we have received, and are working to address the issues raised.

    The aim of the Alderholt proposals has always been to create a more sustainable settlement, with improvements to facilities, services, open spaces and transport links. It is not our intention to create a large and unsustainable dormitory settlement. Further transport studies, together with proposed master planning are to be progressed with the specific  ...  view the full minutes text for item 284.

285.

Petitions by Members of the Public

    To deal with petitions or similar communications submitted by Members of the public under Council Procedure Rule 10.

    Minutes:

    The Chairman reported that no petitions had been received under Council Procedure Rule 10 on this occasion.

     

286.

Deputations by Members of the Public

    To deal with deputations from members of the public under Council Procedure Rule 10.

     

    Note: Deputations by members of the public have to be received by 12 noon on the Friday prior to the meeting (Friday 15 February 2019).

    Minutes:

    The Chairman reported that no deputations had been received under Council Procedure Rule 10 on this occasion.

     

287.

Questions by Members of the Council

    To deal with questions to the Council Chairman, Council Leader, the Chairman of any committee or sub-committee or Portfolio Holders submitted in writing by Members of the Council under Council Procedure Rule 11.

     

    Note: Questions by Members of the Council have to be received by 12 noon one clear working day before the date of the meeting of Council (Thursday 14 February 2019).

    Minutes:

    The Chairman reported that three questions had been received by a Member of the Council under Council Procedure Rule 9(2) as follows:-

    Question by Councillor S Bartlett

    1. What engagement has there been  with  Town and Parish Councils that reside within our District Boundary by the Shadow Authorities Task and Finish group that was tasked with this responsibility. My understanding is that Members from this Authority, East Dorset District Council, were placed on the Task and Finish Group to undertake this work. What meetings have taken place with our Town and Parish Councils and how has any information from those meetings been used to help form the collaborative work stream in establishing how the new Authority, the Dorset Council will work with our Town and Parish Councils going forward into the future.

    Question by Councillor S Bartlett

    1. As we have a duty to our residents while we are still a sovereign Council, I believe that duty extends into the future in as much as the structure that we are putting in place for how the new Authority The Dorset Council works in relationship with its services and provisions that it will be responsible for to our public. It is a responsibility that we are all charged with so that when East Dorset District council ceases to exist our residents will be administered by a competent new Authority. I consider that over the last eighteen months it has become apparent how well East Dorset District Council has performed despite horrific local Government cuts, when compared with the other sovereign Councils across Dorset. This is of course largely down to the hard work, dedication and professionalism of our officers. I would also like to think that the partnership working between the minority Lib Dem Group and the Conservative Lead Group has contributed to civilised chamber in East Dorset District Council, allowing this Authority to be the success that it has been when compared to other Authorities across the County and even wider afield.

    I would therefor like to ask for an assurance that in the future our residents will be administered by a competent Authority with particular regard to the three area boards that are to be set up.  

    Question by Councillor S Bartlett

    1. During the process to set up a New Unitary Authority in Dorset, sadly a necessity due to the appalling cuts to Local Government by Westminster, a view that won’t be shared unanimously across this Chamber, there has been an opportunity to engage in asset transfers. It is clear to see that the Districts and Boroughs across the County have approached the question of Asset transfers with differing and varying degrees of fairness to the casual observer.

    North Dorset District Council has been transferring assets since 2008 and has little else left to transfer and has worked within the rules to grant £500,000 to Towns and Parishes within its District.

    West Dorset District Council is granting £350,000 to its Towns and Parishes and projects.

    East Dorset District Council has made  ...  view the full minutes text for item 287.

288.

Planning Committee, 5 December 2018 pdf icon PDF 146 KB

    To receive the Minutes of the meeting held on 5 December 2018.

    Minutes:

    The Minutes of the meeting held on 5 December 2018 were submitted.

    RESOLVED that the minutes, as submitted, be adopted.

    Voting: Nem.Con (1 Abstention)

     

289.

Cabinet Committee (One Year Strategy), 18 December 2018 pdf icon PDF 62 KB

    To receive the Minutes of the meeting held on 18 December 2018.

    Minutes:

    The Minutes of the meeting held on 18 December 2018 were submitted.

    RESOLVED that the minutes, as submitted, be adopted.

    Voting: Unanimous

     

290.

Planning Committee, 16 January 2019 pdf icon PDF 86 KB

    To receive the Minutes of the meeting held on 16 January 2019.

    Minutes:

    The Minutes of the meeting held on 16 January 2019 were submitted.

    RESOLVED that the minutes, as submitted, be adopted.

    Voting: Nem.Con (1 Abstention)

     

291.

Scrutiny and Policy Development Committee, 22 January 2019 pdf icon PDF 56 KB

    To receive the Minutes of the meeting held on 22 January 2019.

    Minutes:

    The Minutes of the meeting held on 22 January 2019 were submitted.

    RESOLVED that the minutes, as submitted, be adopted.

    Voting: Nem.Con (1 Abstention)

     

292.

Cabinet, 5 February 2019 pdf icon PDF 63 KB

    To receive the Minutes of the meeting held on 5 February 2019.

    Minutes:

    The Minutes of the meeting held on 5 February 2019 were submitted.

    RESOLVED that the minutes, as submitted, be adopted.

    Voting: Unanimous

     

 

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