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Agenda and draft minutes

Venue: Quarter Jack Suite, Allendale Community Centre, Hanham Road, Wimborne, BH21 1AS

Contact: Sarah Culwick 01202 795273  Email: democraticservices@christchurchandeastdorset.gov.uk

Items
No. Item

231.

Prayers

Prayers will be said by the Reverend Peter Breckwoldt of St John’s, Wimborne.

Minutes:

Prayers were led by the Reverend Peter Breckwoldt of St John’s, Wimborne.

 

232.

Declarations of Interests by Members

Members are reminded that any disclosable pecuniary interests must be declared including any issues which may arise through pre-determination or bias.

Pro forma for this purpose are available from the Members' Room. (Guidance on declaring an interest is included on subsequent page.)

Minutes:

There were no declarations of interest submitted on this occasion.

 

233.

Minutes pdf icon PDF 111 KB

To confirm as a correct record the Minutes of the Meeting held on 29 October 2018.

Minutes:

The minutes of the meeting held on 29 October 2018 were confirmed and signed as a correct record.

Voting: Unanimous

 

234.

Announcements pdf icon PDF 47 KB

To receive any announcements from the Chairman, Council Leader or Chief Executive.

Minutes:

The Chairman referred to her list of engagements attended since the last meeting, a copy of which appears as Appendix ‘A’ to these Minutes in the Minute Book.

In opening the Chairman updated Members with regards to the Urgent Business Item reported to the previous meeting with regards to the proposed charges for non-Hampshire residents at Household Recycling Centres in Hampshire referencing in particular the Household Recycling Centre at Somerley. The Chairman advised Members that at the meeting attended she had managed to secure agreement from Hampshire County Council that they would still hold open the door for further negotiations and a further meeting was currently being arranged to look at a way forward.

The Chairman reported that she had attended a varied and long list of engagements since the last meeting, making particular mention to the Remembrance Sunday events in Ferndown, Verwood and Wimborne which had all been moving and touching. In addition the Chairman highlighted the recent visits to the Royal Mail sorting offices which service East Dorset, these being Ringwood, Ferndown and Wimborne and in relation to this extended thanks to all those who work for the Royal Mail. 

The Chairman extended thanks to the Vice-Chairman who had also attended a number of engagements on her behalf.

In closing the Chairman reminded Members that the following events were scheduled to take place over the forthcoming months;

-        Civic Service of thanksgiving in the Minster on 4 March 2019 at 1.45pm, the intention for which is to make this a high profile event to say thank you for East Dorset.

-        East Dorset Celebration - 22 March – the Chairman advised that tickets would be available for Members and officers past and present from January.

-        Quiz night the return - 18 January 2019 and Horton Village Hall

-        2 March 2019 – vintage style gala dinner at Dudsbury Golf Club including a small charity auction.

-        17 March 2019 – mad March hare fun run in Verwood.

The Chairman further thanked Officers and Members for all their support over the previous months and wished everyone a happy Christmas.

The Leader provided Council with an overview of the work being carried out in respect of Local Government Reorganisation advising Members of the forthcoming Members briefing prior to the Shadow Council to brief Members on the emerging Constitution. In addition The Leader advised that the Ward Boundary review which had been carried had now gone through the parliamentary process and had been laid before parliament. In addition the Leader advised that he along with the Chief Executive of Poole Borough Council had recently been involved in the Northampton Peer Review which had been a useful exercise.

The Chief Executive advised that he did not have any announcements on this occasion.

 

235.

Questions by Members of the Public

    To deal with questions to the Council Chairman, Council Leader, Committee Chairmen or Portfolio Holders submitted in writing by members of the public under Council Procedure Rule 10.

    Minutes:

    The Chairman reported that one question had been received from a Member of the Public on this occasion.

    Question by Mr Geoffrey Chopping

    Is there any absolute legal reason why EDDC or its successor cannot pay for traffic calming at Furzehill as mentioned in the Core Strategy Document, if the developer does not fund the traffic calming?

     

    Response by Councillor R Cook (Portfolio Holder for Planning)

    No, there is no absolute legal reason why EDDC or its successor cannot pay for traffic calming measures in Furzehill as mentioned in the adopted Core Strategy. As Mr Chopping correctly states: any public body e.g. Parish or Town Council can offer to pay for road improvements, provided they are designed, approved and implemented by the relevant Highways Authority.  Any traffic calming measures deemed necessary for the development would be dealt with in detail through the planning process.

     

    Supplementary Question by Mr Geoffrey Chopping

    East Dorset District Council wrote the Core Strategy, East Dorset District Council is the Planning Authority, East Dorset District Council and its successors should profit from the sale and development of the former council offices site. Consequently East Dorset District Council and its successors are surely obliged to ensure the Core Strategy is implemented in full. Otherwise the planning decision could be liable for a legal challenge via a judicial review. Surely it would be easier for East Dorset District Council and its successor to agree to pay for the traffic calming.

    So the actual question; provided East Dorset District Council and its successors have a simple means of ensuring that their own obligatory core strategy requirements can be fully complied with can East Dorset District Council stake any legal grounds there are for East Dorset District Council and its successors having the right to ignore their own core strategy requirements? I understand that might be a bit difficult to give me an off the cuff answer! I am quite happy to accept in writing later.

     

    Response by Councillor R Cook (Portfolio Holder for Planning)

    With respect to Mr Chopping it would be good to give him a full written answer, I suspect within that answer it would still contain the piece about road improvements provided they are designed approved and implemented by the relevant highways authority so if the highways say they are not necessary or appropriate then there would be no incumbance on any council to pay for improvements that are not in fact agreed to. But I think a full answer to Mr Chopping would be appropriate.

     

236.

Petitions by Members of the Public

    To deal with petitions or similar communications submitted by Members of the public under Council Procedure Rule 10.

    Minutes:

    The Chairman reported that a petition had been received under Council Procedure Rule 10 on this occasion.

    Mrs deMenezes was invited to present the petition which had been signed by the pre-requisite number of residents.

    The petition requested that East Dorset District Council do not move the greenbelt boundaries or allow the proposed building of up to 1800 new homes in Ferndown/ Longham/ Hampreston as set out in the Local Plan Review 2018.

    The Chairman thanked Mrs deMenezes for the petition and advised that the petition would feed into the process of the Local Plan Review.

     

237.

Deputations by Members of the Public

    To deal with deputations from members of the public under Council Procedure Rule 10.

     

    Note: Deputations by members of the public have to be received by 12 noon on the Friday prior to the meeting (Friday 7 December 2018).

    Minutes:

    The Chairman reported that no deputations had been received under Council Procedure Rule 10 on this occasion.

     

238.

Questions by Members of the Council

    To deal with questions to the Council Chairman, Council Leader, the Chairman of any committee or sub-committee or Portfolio Holders submitted in writing by Members of the Council under Council Procedure Rule 11.

     

    Note: Questions by Members of the Council have to be received by 12 noon one clear working day before the date of the meeting of Council (Thursday 6 December 2018).

    Minutes:

    The Chairman reported that no questions had been received under Council Procedure Rule 9(2) on this occasion.

     

239.

Cabinet, 31 October 2018 pdf icon PDF 109 KB

    To receive the Minutes of the meeting held on 31 October 2018.

    Minutes:

    The Minutes of the meeting held on 31 October 2018 were submitted.

    RESOLVED that the minutes, as submitted, be adopted.

    Voting: Unanimous

     

240.

Planning Committee, 7 November 2018 pdf icon PDF 67 KB

    To receive the Minutes of the meeting held on 7 November 2018.

    Minutes:

    The Minutes of the meeting held on 7 November 2018 were submitted.

    RESOLVED that the minutes, as submitted, be adopted.

    Voting: Unanimous

     

241.

Cabinet Committee (One Year Strategy), 15 November 2018 pdf icon PDF 56 KB

    To receive the Minutes of the meeting held on 15 November 2018.

    Minutes:

    The Minutes of the meeting held on 15 November 2018 were submitted.

    RESOLVED that the minutes, as submitted, be adopted.

    Voting: Unanimous

     

242.

Scrutiny and Policy Development Committee, 20 November 2018 pdf icon PDF 72 KB

    To receive the Minutes of the meeting held on 20 November 2018.

    Minutes:

    The Minutes of the meeting held on 20 November 2018 were submitted.

    RESOLVED that the minutes, as submitted, be adopted.

    Voting: Unanimous

     

243.

Joint Audit Committee, 29 November 2018 pdf icon PDF 52 KB

    To receive the Minutes of the meeting held on 29 November 2018.

    Minutes:

    The Minutes of the meeting held on 29 November 2018 were submitted.

    RESOLVED that the minutes, as submitted, be adopted.

    Voting: Unanimous

     

244.

Cabinet, 28 November 2018 pdf icon PDF 70 KB

    To receive the Minutes of the meeting held on 28 November 2018.

    Minutes:

    The Minutes of the meeting held on 28 November 2018 were submitted.

    RESOLVED that the minutes, as submitted, be adopted.

    Voting: Unanimous

     

245.

Housing and Affordable Housing SPD - Adoption pdf icon PDF 67 KB

246.

Alterations to the Schedule of Meetings 2018/2019 pdf icon PDF 72 KB

    Members are asked to approve alterations to the Schedule of Meetings for 2018/2019 to take account of Local Government Reorganisation and the abolishment of East Dorset District Council from 1 April 2019, and confirm that the final Council meeting be recognised as the next suitable meeting to sign off the minutes of Committees.

    Minutes:

    The Leader of the Council submitted a report, a copy of which had been circulated to each Member and a copy of which appears as Appendix 'C' to these Minutes in the Minute Book.

    Members are asked to approve alterations to the Schedule of Meetings for 2018/2019 to take account of Local Government Reorganisation and the abolishment of East Dorset District Council from 1 April 2019, and confirm that the final Council meeting be recognised as the next suitable meeting to sign off the minutes of Committees.

     

    RESOLVED that:-

    (a)            the alterations to the schedule of meetings as set out in paragraph 3 to this report, be adopted;

    (b)            any other meetings which are deemed to be no longer required due to lack of business be cancelled in consultation with the relevant Chairman;

    (c)            the final meeting of the Council scheduled for 25 March 2019 (subject to the above schedule being approved) be recognised as the suitable meeting for the purposes of signing outstanding committee minutes as set out in paragraph 4 to this report; and

    (d)            the Chairman of the Council shall agree the agenda for the 25 March 2019 meeting.

     

    Voting: Unanimous

     

 

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